Submission Requirements for the International Association of ESD Professionals

This document outlines the submission requirements for individuals submitting content to the International Association of ESD Professionals (IAESDP). Adhering to these guidelines will help ensure your submission meets the association's standards and increases the likelihood of acceptance.

Table of Contents

  1. Eligibility Criteria
  2. Content Guidelines
  3. Formatting Requirements
  4. Guidelines for Images
  5. Intellectual Property and Copyright
  6. Submission Process
  7. Review Process
  8. General Best Practices
  9. Conclusion

Eligibility Criteria

  • Professional Background: Submissions are welcomed from professionals, researchers, educators, and practitioners in the field of Electrostatic Discharge (ESD) and related disciplines.
  • Original Work: All submissions must be original and not previously published or under consideration elsewhere.
  • Relevance: Content should be directly related to ESD topics, such as ESD control, prevention techniques, standards, testing methods, and industry advancements.

Content Guidelines

  • Quality and Clarity
    • Write in clear, concise English.
    • Ensure proper grammar and spelling.
  • Technical Accuracy
    • Verify all data, statistics, and technical information for accuracy.
    • Provide evidence-based conclusions.
  • Structure
    • Title: Should be descriptive and reflect the content.
    • Abstract: Summarize the key points in 150–250 words.
    • Keywords: Include 4–6 relevant keywords.
    • Main Body: Organize with clear headings and subheadings.
    • Conclusion: Summarize findings and suggest implications or future work.
  • Length
    • Articles: 2,000 to 5,000 words.
    • Technical Notes: Up to 2,000 words.
    • Case Studies: 1,500 to 3,000 words.
  • Figures and Tables
    • Must be clear, relevant, and referenced in the text.
    • Provide captions and sequential numbering.

Formatting Requirements

  • File Format
    • Submit manuscripts in Microsoft Word (.doc or .docx) format.
  • Text Formatting
    • Font: Times New Roman, 12-point size.
    • Spacing: Double-spaced throughout, including references.
    • Margins: 1-inch margins on all sides.
  • Headings
    • Use a clear hierarchy of headings (e.g., Heading 1, Heading 2).
  • Page Numbers
    • Number all pages consecutively at the bottom center.

Guidelines for Images

  • Image Quality
    • Resolution: Images should be high-resolution (minimum 300 DPI) to ensure clarity in both digital and print formats.
    • Format: Acceptable formats include JPEG, PNG, TIFF for raster images, and EPS or SVG for vector graphics.
  • Relevance
    • Ensure all images are directly related to the content and enhance the reader's understanding.
  • Placement
    • Indicate in the manuscript where each image should be placed by noting [Insert Figure X here].
  • Captions and Numbering
    • Provide a concise caption for each image.
    • Number images sequentially (e.g., Figure 1, Figure 2).
  • File Naming
    • Name image files clearly, corresponding to their figure number (e.g., Figure1.png).
  • Permissions
    • If using images not created by the author, obtain written permission for use and provide proper attribution.
  • Charts and Graphs
    • Submit the original data files (e.g., Excel spreadsheets) if possible, to allow for any necessary formatting adjustments.
  • Color Usage
    • Use color judiciously; ensure that images are understandable when printed in both color and grayscale.
  • Accessibility
    • Include alternative text descriptions for images to assist readers using screen readers.
  • Ethical Considerations
    • Do not manipulate images in a way that could mislead or misrepresent the data.
  • Legibility
    • Ensure that all text within images (labels, annotations) is legible and uses a font size of at least 10 points.
  • Annotations
    • Clearly mark and explain any significant features in the image using arrows or labels.

Intellectual Property and Copyright

  • Ownership of Content
    • Authors retain all rights to their original content submitted to IAESDP.
  • Permission for Use
    • By submitting, authors grant IAESDP a non-exclusive right to publish and distribute the content in association materials, both online and in print.
  • Citations and Attributions
    • Properly cite and credit any content not originally created by the author.
    • Use a consistent citation style (e.g., IEEE or APA) for all references.
  • Third-Party Content
    • Obtain written permission for any third-party material (text, images, charts) included in the submission.
    • Provide proof of permission upon request.
  • Originality
    • Ensure that the work does not infringe on any existing copyrights or intellectual property rights.
  • Responsibility
    • Authors are responsible for any legal issues arising from the misuse of copyrighted material.
  • Plagiarism
    • Submissions will be checked for plagiarism. Any work found to contain plagiarized material will be rejected.

Submission Process

  1. Prepare Your Manuscript
    • Ensure it meets all content, formatting, and copyright guidelines.
  2. Cover Letter
    • Include a brief introduction of yourself and a summary of your submission.
  3. Submission Portal
    • Submit your manuscript and accompanying images via the IAESDP online submission system. (Refer to the official IAESDP website for the submission link.)
  4. Confirmation
    • You will receive an email confirmation upon successful submission.

Review Process

  • Initial Screening
    • The editorial team will review submissions for compliance with guidelines and relevance.
  • Peer Review
    • Submissions will undergo a blind peer review by experts in the field.
  • Feedback
    • Authors will receive feedback and may be requested to make revisions.
  • Final Decision
    • Notification of acceptance or rejection will be communicated via email.

General Best Practices

  • Ethical Standards
    • Uphold integrity by ensuring all work is original and accurately represents data.
    • Disclose any potential conflicts of interest.
  • Permissions
    • Obtain necessary permissions for any copyrighted material, including images and third-party content.
  • Compliance
    • Adhere to all applicable laws and regulations regarding research and data.
  • Confidentiality
    • Do not disclose sensitive or confidential information without proper authorization.
  • Continuous Improvement
    • Stay updated with IAESDP's evolving guidelines and industry best practices.

By following these submission requirements, you enhance the potential for your work to be accepted and shared with the global community of ESD professionals. We look forward to your valuable contributions to the field.

Note: For the most current information and specific submission details, please refer to the official International Association of ESD Professionals website or contact the association directly.